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Privacy Policy

Effective Date: August 26, 2025 

 

At Reindeer4Hope, we are committed to protecting your privacy and ensuring the confidentiality of the personal information you provide. This Privacy Policy outlines how we collect, use, and safeguard your data when you apply for assistance through our website.

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Information We Collect

​When you submit an assistance application, we collect the following personal information:

  • Personal Identification:

    • First and last name

    • Phone number

    • Email address

    • Residential address (including country/region, city, and postal code)

  • Eligibility Documentation:

    • Valid photo ID (e.g., driver's license, passport, green card, or student ID)

    • Proof of residence (e.g., lease, utility bill, or government/school mail)

    • Proof of financial need (e.g., SNAP, TennCare, SSI, HUD/Section 8, or proof of income)

    • Proof of age for eligible children (e.g., birth certificate, school records, or doctor's note for infants)

  • Child Information:

    • First and last name

    • Age

    • Clothing sizes (top, bottom, and shoe)

    • Gift toy/item wishes (up to two, with a combined value not exceeding $150)

 

How We Use Your Information

The information you provide is used solely for the purpose of processing your application and delivering assistance. Specifically, we use your data to:

  • Verify eligibility for assistance

  • Coordinate gift deliveries during the scheduled distribution window in December

  • Communicate with you regarding your application status and delivery details

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Data Sharing and Disclosure

 

We respect your privacy and do not share your personal information with third parties, except as necessary to fulfill the purposes outlined above. Your information will not be sold, traded, or made publicly available.

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Data Security

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We implement reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, please be aware that no method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.

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Retention of Personal Information

​​Your personal information will be retained only for as long as necessary to fulfill the purposes for which it was collected or as required by law. Once your application has been processed and the assistance has been delivered, your data will be securely deleted.

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Your Rights

You have the right to:

  • Access the personal information we hold about you

  • Request corrections to any inaccuracies in your data

  • Withdraw your application at any time by contacting us at [Insert Contact Information]

 

To exercise these rights or if you have any questions about this Privacy Policy, please contact us at info@reindeer4hope.org.

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Changes to This Privacy Policy​

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. Any updates will be posted on this page with an updated "Effective Date."

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Contact Us

If you have questions about this Privacy Policy or how your information is handled, please contact us at:

 

Email: info@reindeer4hope.org

Phone: 615-392-6609

We Need Your Support Today!

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